Each stage is priced before it starts, and you can stop after each
A 14-day Operations Diagnostic, a System Build and an optional Operating Partnership, each priced before it starts.
Updated · Mihkel Sinikas, Founder
Here’s how we would start
It takes two weeks from the day you say go to a working prototype. It starts with a call, and nothing else begins until you decide to go ahead.
Step 1 · Our call
Operations strategy call
We walk through how your business runs, answer your questions and agree where to start.
You getA clear view of where your business can save the most
Day 0 · Onboarding
One-day onboarding
Once you decide to go ahead, we set up access and meet the people we will speak with. It takes one day.
You getA two-week plan, with names and dates
Days 1–7 · Process mapping
We map your operation, live
We run four or five calls with your team. We ask the questions; you answer. We map each process live as we go.
You getEvery process, leak and fix on one map
Days 8–14 · Working prototype
We build a working prototype
It shows how the system solves your specific bottlenecks, with your data and tools in one place.
You getA working prototype built on your own jobs
Day 14 · Optimization roadmap
You get your roadmap
We list every leak we found, what it is worth and how to fix it, in order. You decide what to build, set up or skip.
You getA costed roadmap you can act on
The wrong fix costs more than the fee
Each step of our method cuts one of the costs below, from solving the wrong problem to software nobody uses.
- What you payFee, hosting, team time
- What the wrong route costsHidden until it is too late to avoid
- 85%Solving the wrong problemof executives say their organizations are bad at diagnosing problems
We cut itMap the work first, then rank problems by money and hours
- 40–50%Building it the wrong wayof software project effort is avoidable rework
We cut itA clickable prototype before any production code
- 80%Building what nobody usesof features in the average software product are rarely or never used
We cut itBuild with your team and stay until they use it
- 1 in 6Paying for delay and overrunsIT projects is a black swan, averaging a 200% cost overrun
We cut itA fixed 14-day diagnostic, then a staged build
Every stage ends with something you keep
You commit to one stage at a time. The build price is fixed after the diagnostic, and nothing is billed by the hour.
Operations Diagnostic
14 days
System Build
About 30–60 days
Operating Partnership
Monthly
| Operations Diagnostic | System Build | Operating Partnership | |
|---|---|---|---|
| What it is | Map the business, prototype the system and set the roadmap | Build the system with your team, train them and launch | Extend and improve the system as your operations scale |
| Duration | 14 days | About 30–60 days, depending on scope | Month to month |
| Fee | Custom, fixed before it starts | Custom, fixed for the agreed scope | Custom, monthly and optional |
| Client time | Four or five mapping calls with your team in week one, then one session on day 14 to go through the roadmap | One hour a week, plus training sessions for the team | One call a week |
| You keep | The map, the prototype and the ranked roadmap, even if you stop here | All the code, on accounts in your company’s name | Everything, including each improvement |
| How to stop | Do nothing. No stage starts on its own. | The build ends at the agreed scope. Nothing renews. | Give 30 days of notice |
Each fee is set by your company’s size and scope and agreed in writing before the stage starts. Hosting is billed to you directly by the providers.
Running costs are small and billed to you directly
Hosting comes from the providers with no markup from us. Support after launch is optional and month to month.
- HostingFrom about $100 a month at small scale, billed to your company. It rises with users and data volume.
- No license feesYou pay us nothing to use the system. Tools you keep, such as your accounting software, stay on your current plans.
- PartnershipOptional and month to month. Cancel with 30 days of notice.
- Start dateOnboarding, day 0 of the diagnostic, usually happens within three working days of signing.
If you stop, what you paid for keeps working
Nothing renews on its own and nothing is held back. Each stage ends with work you own outright.
- 01After the diagnostic
You keep the map, the prototype and the roadmap. Build from them with any developer, or with us later.
- 02After the build
The system runs on your accounts. Switch off our access at any time, and it keeps working.
- 03During the partnership
Give 30 days of notice. You keep everything we built, including every improvement.
Still running. Still yours.
What founders and executives ask about cost and terms
Straight answers on fees and terms. If yours is not here, ask it on the call.
It depends on your company's size and how many processes we map. We agree the fee in writing before day 1, and it does not change.
Each stage is priced to your company's size and scope, and the price is agreed in writing before the stage starts. The build is priced after the diagnostic, from the prototype your team approved. Hosting on your own accounts costs from about $100 a month at small scale. Ongoing support is optional.
No. The Operating Partnership is optional and runs month to month, with 30 days of notice.
At a fixed price for each scoped build, agreed after the diagnostic. We do not bill by the hour.
Our team of business analysts and full stack developers have experience in building business systems for Leading SMEs, Startups and Enterprises all around the world. A business analyst runs the mapping, and our engineers build the system. The same people stay on your project from the first mapping call to the weekly check-in after launch.
About five to six hours in total. After a day of onboarding, your team joins four or five mapping calls in days 1 to 7, where we ask the questions and you answer. We build the prototype in days 8 to 14, you review it with us, and you get the roadmap on day 14.
Yes. All mapping happens live on video calls, and you watch the map take shape on screen as we work.
Onboarding usually happens within three working days of signing. Mapping starts the day after.
Every engagement has a named lead, a shared Slack channel and a weekly status call.
See what happens inside each stage
- Map · Prototype · Roadmap · 14 daysOperations ConsultingThe Operations Diagnostic: a map of how your business runs, a clickable prototype of the fix and a roadmap in order of value.See the 14-day diagnostic
- Build · about 30–60 daysCustom Systems DevelopmentOne system your team works in, built around how your business runs, connected to the tools you keep and owned by you.See what we build
- Build · month to monthAI & Automation DevelopmentAutomation and AI that take the repetitive work off your team, checked by a person until they are as accurate as your team.See how we automate
Trusted by 100+ companies, including
- 6 figuresimpact on the bottom line
- 14 → 2people needed on one delivery team
- +40%revenue per employee, within 6 months
- 33% lowerproject completion time, from inquiry to completion
- 14 hours a weektime saved on B2B inquiries and quotes
- 40 hours a monthtime saved on client onboarding
- 1x → 6–7xpersonalized outreach capacity
- New CRMwith internal processes automated
- 1 hour → Secondsmanual work to onboard a new client
- End to endlead research and qualification automated